Saving in LibreOffice

Saving is one of the most basic features of any application. However, LibreOffice has numerous save choices in its File menu and toolbars.

LibreOffice File menu
These are the five save items in the File menu that is in the six applications and Start Center.

Each of these choices is different, though Save As and Save a Copy seem like they are the same. They are as follows. Click on one of the links below to jump to that section of the page or scroll down.
These are different types of saving:
Save
Save As
Save a Copy
Save All
Save to Remote Server
These links are for sections about the Save or Save As dialog.
The dialog overview
Password
Edit filter settings

Links to other LibreOffice links


Save

This is the item you click or keystroke you click to update a document that you have recently made and shortly after you create a new document

  • The keystroke for saving a document is Ctrl+S for Windows and Linux distros (or Cmd+S for Mac)
  • In the File menu, there is a Save item. Click it.
  • In the Standard toolbar, the is a disk icon for saving a document. Click it to save a document.

Here are links to the different settings in the dialog:

The dialog overview
Password
Edit filter settings

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Save As

Save As is a way to create a duplicate document that will look exactly the same if opened by LibreOffice, but can be edited without changing the original. The duplicate document can be saved in a different file format than the original.

If you keep the name the same as the original document and place it in the same folder, it will overwrite the original.

After you perform the Save As, the new document will be active. The original document will close automatically.

There are three ways to perform a Save As

  • Click File then Save As.
  • Clicking the Save as icon in the Standard toolbar. This is the disk with red lines.
  • Pressing Ctrl+Shift+S in Windows or a Linux distro (Cmd+Shift+S for Mac users).

Doing any one of these opens the Save or Save As dialog. You can give the new document a different name. You also can change its file format to one of the ones in the above table.

Here are links to the different settings in the dialog:

The dialog overview
Password
Edit filter settings

Click here to return to the table of contents.


Save a Copy

Save a Copy is almost an identical function to Save As. It opens the Save or Save As dialog and lets you save it in the folder and format of your choice.

It, however, cannot overwrite the original file, if you perform Save a Copy and do not change the file name or the folder where it is located. The Save As function would replace the original file.

Save a Copy won’t change the active file like Save As will.

The Save a Copy item is only in the File menu. Simply click the File menu, then click the Save a Copy item.

Doing this opens the Save or Save As dialog. You can give the new document a different name. You also can change its file format to one of the ones in the above table.

Here are links to the different settings in the dialog:

The dialog overview
Password
Edit filter settings

Click here to return to the table of contents.


Save All

This function is only active when more than one document is open and need to be saved. Simply click on this item in the File menu, and all the open, unsaved documents will be saved.

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Save to Remote Server

This function allows you to set up a connection to an FTP, Google Drive, and several other services. The item is only available in the File menu.

Simply click the File menu, then click the Save to Remote Server item.

Doing this opens the Remote Files dialog. To learn more about the dialog and remote services available to LibreOffice, read the page about it.

Click here to return to the table of contents.


The dialog overview

Doing any one of these for the first time opens a Save or Save As dialog (Some operating systems call it a Save dialog. Others call it a Save As dialog) . The dialog allows you to choose where you want to save the document.

LibreOfficeSaveDialog
This is the Save dialog as it appears in Mac OSX. 1.) The left column lists the locations – top-level folders, remote folders, and plugged in drives – where the document can be saved. 2.) The second column shows documents and folders within the choice in the first column. 3.) There is a File Name text box where the name of the document is typed. 4.) At the bottom of the dialog is three check boxes. a.) Automatic file name extension: If this box does not have a check in it the extension selected in the drop-down menu will not be added. LibreOffice may not be able to open the document when it is clicked from the computer’s file system. b.) Save with password: Click here to learn more. c.) Edit filter settings. A different operating system will display the dialog differently.

File type

The caption doesn’t mention the File type drop-down menu. This menu gives a list of formats the document can be saved as. The formats are different based on what application the document is being saved with.

The three sections below have tables for three of the applications: Writer (text editor), Calc (spreadsheet), and Impress (presentation). These applications can save a document in OpenDocument Formats, standard Microsoft Office formats, and several other formats.

Here are links to each of the three sections:

Writer
Calc
Impress

If you do not want to view any of the tables, you can click here to jump to the section about Password.

Writer

The below table has five rows. If your screen does not display them all, place you finger on the screen and swipe left or right.

ODF Text Document (.odt) ODF Text Document Template (.ott) ODF Text Document Template (.ott) Flat XML ODF Text Document (.fodt) Unified Office Format text (.uot)
Microsoft Word 2007-2013 XML (.docx) Microsoft Word 2003 XML (.xml) Microsoft Word 97-2003 (.doc) Microsoft Word 97-2003 Template (.dot) DocBook (.xml)
HTML Document (Writer) (.html) Rich Text (.rtf) Text (.txt) Text – Choose Encoding (.txt) Office Open XML Text (.docx)

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Calc

The below table has five rows. If your screen does not display them all, place you finger on the screen and swipe left or right.

ODF Spreadsheet (.ods) ODF Spreadsheet Format (.ots) Flat XML ODF Spreadsheet (.fods) Unified Office Format Spreadsheet (.uos) Office Open XML Spreadsheet (.xlsx)
Microsoft Excel 2007-2013 XML (.xlsx) Microsoft Excel 2003 XML (.xml) Microsoft Excel 97-2003 (.xls) Microsoft Excel 97-2003 Template (.xlt) Microsoft Excel 2007-2016 XML (macro enabled) (.xlsm)
Data Interchange Format (.dif) dBASE (.dbf) HTML Document (Calc) (.html) SYLK (.slk) Text CSV (.csv)

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Impress

The below table has five rows. If your screen does not display them all, place you finger on the screen and swipe left or right.

ODF Presentation (.odp) ODF Presentation Template (.odt) ODF Drawing (Impress) (.odg) Flat XML ODF Presentation (.fodp) Unified Office Format Presentation (.uop)
Office Open XML Presentation (.pptx) Office Open XML Presentation Autoplay (.ppsx) Office Open XML Presentation Template (.potm) Microsoft PowerPoint 2007-2013 XML (.pptx) Microsoft PowerPoint 2007-2013 XML Autoplay (.ppsx)
Microsoft PowerPoint 2007-2013 XML Template (.potm) Microsoft PowerPoint 97-2003 XML (.ppt) Microsoft PowerPoint 97-2013 XML Autoplay (.pps) Microsoft PowerPoint 97-2003 XML Template (.pot)

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Password

The caption mentions the password check box. Placing a check box in the dialog, then clicking the Save button in the dialog, opens a Set Password dialog.

SetPasswordLibreOfficeSaveDialog
This is the Set Password dialog with the Options section revealed. (Click the arrow button next to Options to reveal it.) This dialog lets you set a password to open the document and edit a document.

This allows you to type a password, then retype it to confirm it. This will require you and those who you send the document to, to enter the password to open it.

A password dialog will pop up when you open the the document.

There are times when you send the document to several people. Some you want to edit the document. Others you only want to give the ability to view it.

To do this, click the arrow next to Options so it points down.

Type in a password. Then retype the password in the Confirm password text box. You do not need to put a check in the Open file read-only check box.

You also can create a password for editing without creating one for opening. A document set like this can be opened. There will be a button at the top of the document that will open a password dialog to enter the editing password.

When you have the passwords typed, click the OK button.

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Edit filter settings

An example from Microsoft Office support: in the Cyrillic (Windows) encoding, the character Й has the numeric value 201. When you open a file that contains this character on a computer that uses the Cyrillic (Windows) encoding, the computer reads the 201 numeric value and displays Й on the screen.

However, if you open the same file on a computer that uses a different encoding, the computer displays whatever character corresponds to the 201 numeric value in the encoding standard that the computer uses by default.

This check box becomes active when you select Text – Choose Encoding (.txt) from the File type drop-down menu. When you put a check in the box and press the Save button, a ASCII Filter Options dialog opens.

The dialog allows you to pick which standard you use to translate numeric values into corresponding characters. A text file actually stores characters as numeric values, which needs to be translated.

Computers are set up for the regions of the world they operate in. Therefore ASCII standards are different from region to region. Opening a file that is encoded with one standard on a computer that is set with a different standard will most likely cause characters in the document to be rendered wrong.

Saving a document as Text – Choose Encoding and then setting the filters is important when you are sharing a document with people who are in different parts of the world. LibreOffice is also a great tool for creating documents with multiple languages.

Here are the options in the ASCII Filter Options dialog.There is a Character set drop-down menu and three radio buttons for the Paragraph break section.

There are 78 choices in the Character set list.

Paragraph break defines the type of break for a line of text. CR and LF creates a Carriage Return and a Line Feed. CR is for carriage return. LF is for Line Feed.

Choose the desired standard set from the drop-down menu.

Choose one of the three radio buttons. Finally click the OK button. This will save the document in the chosen set.

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Click one of the links below to jump to that page in this Website.

LibreOffice suite | Introduction to LibreOffice Start Center | Saving document in LibreOffice | Creating new document in LibreOffice | LibreOffice remote server introduction | Connecting LibreOffice to Google Drive | Connecting LibreOffice to FTP

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